Submit Availability

Submit availability to ensure schedules align with when work can be performed.

The Availability feature allows availability records to be created and managed directly in Team Xpress, helping support accurate and fair scheduling.

Why Submit Availability

Submitting availability helps:

• Ensure shifts are scheduled during times that fit your schedule
• Avoid being assigned shifts when unavailable
• Make it easier to receive shifts that match your preferences
• Reduce the need to decline or swap shifts later

Keeping availability up to date helps ensure schedules reflect when work can be performed.

Access Availability

To access Availability:

• Open Team Xpress
• Go to Schedule
• Select Availability at the top of the screen

Note: Access to this feature depends on permissions. If it is not visible, contact an admin.

Add New Availability

Use the Availability module to create a new availability record.

To add availability:

• Tap Add Availability at the bottom of the Availability screen

This will open the form where availability details can be entered.

Create an Availability Record

Enter when you are available to work. The fields and options you see may vary based on your company’s setup.

• Starts / Ends – Set the dates your availability applies to. Select Never if no end date is needed.
• All Day – Enable this if you are available all day. Otherwise, enter a start and end time.
• Recurrence Pattern / Continuous Duration – Choose how your availability applies:
• • Recurrence Pattern: Repeat your availability on selected days of the week within the date range.
  • Continuous Duration: Apply your availability to the entire period between the start and end dates and times, rather than repeating a weekly pattern.
• Availability Type – Select the applicable type, such as Available, Overtime, or Shift Swap/Coverage.
• Service – Select the roles or services your availability applies to.
• Site – Select the work locations your availability applies to.

When you have finished, tap Save.

Note: You can select specific Sites and Services only if your company allows it. Otherwise, your availability applies to all Sites and Services.

Recurrence Options

Choose how availability is applied.

Recurrence Pattern

Use Recurrence Pattern to set availability on specific days and times that repeat over a period.

This is useful for consistent weekly schedules.

Continuous Duration

Use Continuous Duration to apply availability across the full date range selected.

This means availability will apply to every day within the selected period.

View Recurrence

Use View Recurrence to review existing availability records.

Click on View Recurrence to see all of your current recurring availability.

Edit, Clone, or Delete Availability

From the Availability details screen, you can manage the record using the options at the bottom of the screen.

• Edit – Update availability details such as dates, times, or recurrence
• Clone – Create a copy of the availability record to reuse similar settings
• Delete – Remove the availability record

Note: A confirmation is required before deleting a record.