Notify Employees of Open Shifts in Schedule Xpress Mobile

The Notify Employees feature allows admin to send notifications about open shifts to selected employees. Admins can use this feature to let employees know that a shift is available for Self-Scheduling or ask interested employees to contact their supervisor for manual assignment.

Select Notify Employees

In Schedule Xpress Mobile, open the shift you want to notify employees about. Tap Shift Actions and select Notify Employees.

Search for Employees

Tap Select Search Criteria to choose which employees to include in your search.

Select a search rule, such as Qualified, No Overtime, or All Employees, and tap Apply to display employees who match your selected criteria.

Select Employees to Notify

Review the search results and choose the employees you want to notify.

You can use Select All to include everyone in the results or Clear All to remove all selections. To select or deselect individual employees, tap the selection circle beside their names.

Add a Notification Message

Under Notification Message, use the Custom Message field to provide additional details or instructions.

For example, you can let employees know that the shift is available for Self-Scheduling or ask them to contact their supervisor if they are interested in taking the shift.

Send a Copy to the Scheduler (Optional)

Enable Copy Scheduler to Email if you want the scheduler to receive an email copy of the notification.

The Scheduler Email address can be found in Global Defaults.

Send the Notification

Once you have selected the employees and entered your message, tap Notify Employees to send the notification.

The button displays the number of employees who will receive the notification.

A success message will appear confirming that your notification has been submitted. Notifications will be sent to the selected employees shortly.