Manage sites is home to all your customers and sites in Schedule Xpress. You can Add, Delete or Export your customers and sites from this section.

In this article, we'll look into the following on Manage sites in Schedule Xpress:

Finding your Manage sites

Manage sites

Payroll settings in Manage sites

Exporting sites to PDF or Excel

You can find your Manage sites on the command strip on the left-edge. It appears as a map with a placemark.

Note: You may have labelled sites by a different name in your Custom & Reference Labels, which will subsequently change the title.

Your customers and sites will be listed in the Manage sites section.

You can use the search bar to search for a specific customer or site.

You can use the Site status filter to search for:

Press Apply to activate your choice.

You can use the Show sites for customer filter to search for any customers and the sites that belong to the customer. You can check mark as many customers as you'd like to show.

Press Apply to activate your choice(s).

If you've chosen a filter to display, you can click Clear all filters to remove them. This will show all your sites data again.

You can select and deselect columns to display using the 3 dots at the top-right of the grid.

You can create a customer by clicking the wrench tool > Create customer toward the top-right corner of your Manage sites section.

You'll be able to create a name and fill out any necessary contact details.

Once created, it's important to know that your new customer will NOT appear until it has a site listed under it. However, you'll be able to see it under the Show sites for customer filter.

Let's look at how you can add a new site.

You can find Create site towards the top-right corner of the Manage sites section.

Inside, you'll be able to define the following sections:

You can scroll down or click the section you want to visit at the top of the form.

If any of these sections are NOT required in the form, you can click the settings gear to head to the Site form to make any relevant adjustments.

In Site form sections visibility, you can select and deselect any sections that you do or don't need.

You can also use the Customer quick view fields to determine which information can be seen for the customers.

See an example below.

Making a site Inactive means that you no longer need to use the site in your Schedule, but you still retain all the past history of associated shifts.

If you want to make a single site Inactive, click into the site profile, change the Status to Inactive, and click Save.

If you want to make multiple sites Inactive, check mark them in your sites list. Then, click Update sites in the top-right corner.

You'll need to check mark Site status in the Select fields to update.

Then choose the Site status as Inactive and Update sites to complete.

Cloning a site can be a useful time-saving tool. If you want to Clone a site, there's two ways you can do this.

The first option is to head inside the profile of the site you want to Clone and click Clone site in the top-right corner.

The second option is to check mark the site in the sites list and click Clone site in the top-right corner.

Whichever option you choose, you'll notice that once you click Clone site, a new site will be generated with the name of the site you cloned, which will include the word Copy in the title.

This is your chance to rename the site, and change the Customer name and any other details, if required. Press Save to complete.

If you want to delete a site, check mark the site, click your wrench tool and press Delete site.

Note: We don't encourage that you delete sites if they have past history, such as they've been applied to shifts in your Schedule. The system will warn you that you need to delete the shifts associated in order to delete the site, which means you'll lose all the prior shift history. The best option is to make your site Inactive if it's no longer needed.

You can also delete a site from within a site profile.

You'll be asked to confirm that you want to delete the site. Once you proceed, you'll be given a confirmation that your site has been deleted, or an error will explain why it couldn't be deleted.

Payroll settings can be adjusted at site level. This gives you the flexibility to choose rules and add site pay rates from within Manage sites in Schedule Xpress.

If you cannot see this option, please check mark it in the site form.

The Pay rate rules option allows you to determine the pay rate type that is applied to this site.

The rules are:

The option you choose will determine how your pay rates present.

For example, if you choose Site pay rates take priority, you'll see and have the options to apply site pay rates.

If the Maximum pay rate is defined for a site and the pay rate for a shift is greater than the maximum, the user will see a validation when attempting to save a shift.

Note: The pay rate that will be compared to the max pay rate will be applied based on the pay rate rule chosen at site level.

Below is an example of a validation that was caused by trying to add a shift that exceeds the max pay rate.

You can turn the Pay Overtime flag to Yes if you want this site to trigger overtime rules for shifts that exceed the stated thresholds.

You can define how the calculation of overtime is paid by summing shift hours for the:

Note: Pay Overtime will be defaulted to Yes and will calculate at Branch level. You can change this if you want your overtime to be calculated differently.

If Pay Stat is toggled to Yes, any shift falling on a statutory holiday at this site will be paid at a stat rate.

You can define if a user has Full access, View only or No access to site pay rates in their feature access group.

This is located in the Manage sites module, under the Manage records section of your Feature access groups.

You have the option to export your sites to PDF or Excel. Ensure you chosen your columns to display prior to exporting, as the information in your export will be the same as displayed on screen.

You can choose PDF or Excel export by clicking your wrench tool > Export > PDF export or Excel export.

For more information on your Manage sites module, please Contact Support now!