Geofencing & Live Map View
Geofencing & live map view is a tracking tool used to mark site boundaries for employees performing clock actions
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Written by Celayix Support
Updated over a week ago

Geofencing is a tracking tool that can be used inside your Schedule Xpress to coordinate and monitor your workforce based on site location.

It is utilized through applying a geofence boundary and ensures that the employee is within this boundary in order to check in. If the employee attempts to check in, they will not be able to check-in unless settings permit them to do so. Essentially, this tool will prevent time fraud within your company.

Geofencing in Manage sites in Schedule Xpress

This article will cover the following steps Geofencing and live map view in Schedule Xpress:

The benefits

Geofencing

Map view (Time Xpress)


The benefits of Geofencing and live map view

The Geofencing and live map view can be hugely beneficial. Here's some of the ways they will simplify and improve your scheduling:

  • Improved time and attendance tracking

  • Accurate payroll and billing

  • Less time managing employees

  • Improved safety

  • Improved accountability

Let's look at how you can access Geofencing in your Schedule Xpress.


Accessing your Geofencing

You can access Geofencing through Manage sites in your Schedule Xpress. You'll then need to choose the site(s) that you want to create a geofence for.

Inside the site, click the Geofencing tab.

Geofencing in Manage sites in Schedule Xpress

Let's explore the Geofencing setup.

Geolocation coordinates

To find your geolocation coordinates, you must fill out the Contact section of the site. You'll need to fill out the address and ensure it is exact.

Geolocation coordinates in Geofencing in Manage sites in Schedule Xpress

To populate the geolocation coordinates, press the refresh arrows. You'll now see a red placemark which should represent the exact location of your site.

Refreshing for Geolocation coordinates in Geofencing in Manage sites in Schedule Xpress

GPS tracking

GPS tracking needs to be turned to Yes in order to create a geofence for your site. Once you toggle this option to Yes, you'll be able to set your radius.

You'll notice that a geofence will now appear around the site.

GPS tracking in Geofencing in Manage sites in Schedule Xpress

For a small to medium site, we recommend a minimum of 150 feet. For larger sites, you can zoom in on the site and make your own judgement.

GPS tracking radius of geofence in Geofencing in Manage sites in Schedule Xpress

Static IP address

Static IP address can be turned on if one or more IP addresses is required for clock actions. You can separate the IP addresses with a comma.

Contact support if you have a query about this.

Static IP address in Geofencing in Manage sites in Schedule Xpress

Registered phone numbers

Registered phone numbers is used for the purpose of registering the phone numbers of employees who use Voice Xpress to clock in and out of shifts.

If you toggle this setting to Yes, you'll need ensure that any employees who need to clock in at this site have their phone number registered in this section.

Note: If you do not turn this option to Yes, then any phone number can use Voice Xpress to clock in at the given site.

Registered phone numbers in Geofencing in Manage sites in Schedule Xpress

Geofencing verification

Geofencing verification has two options that will define whether want to block any employee from checking-in outside of the geofence radius, or allow them to acknowledge that they've been given permission to check-in from outside of it. The two options are:

  • Don't allow employees to perform clock actions outside of the geofence

  • Allow employees to perform clock actions outside of the geofence

Geofencing verification in Geofencing in Manage sites in Schedule Xpress

If you select Don't allow employees to perform clock actions outside of the geofence, then anyone who attempts to perform an action outside of the geofence will be blocked from doing so. If you want to receive notifications when anyone attempts to perform an action outside of the geofence, then you can set this up in your eClock alerts.

If you select Allow employees to perform clock actions outside of the geofence, then it's important to know that employees CAN still perform action outside of the geofence. The employee will be notified that they are not within the geofence, however, they can confirm that they've been authorized to perform the action and continue. See image below.

Device not within geo-fence can be bypassed if Allow employees to perform clock actions outside of the geofence is set in Geofencing verification in Geofencing in Manage sites in Schedule Xpress

Accessing your live map view

Live map view is located in Time Xpress. It is an informative view which displays all shifts in their current live state. This is a useful way of monitoring the real-time situation with any given shift(s).

You can access Map view by clicking Map in the top-right corner of Time Xpress.

Map view in Time Xpress

The Map view is a geographical representation of where the shifts are located as per the date you've chosen to show.

A placemark will be displayed at each location and the number will correspond to how many shifts are scheduled there.

Map view in Time Xpress

Grey placemark

A grey placemark indicates that no actions are required with any of the shifts at that location.

Note: The map will auto-refresh.

Grey placemark in Map view in Time Xpress

You can click on the placemark for additional information on the shift(s).

Grey placemark for Checked in details in Map view in Time Xpress

You can check mark the shift(s) to perform eClock actions or Modify schedule.

Using eClock actions and Modify schedule by check marking shift in Map view in Time Xpress

Red placemark

A red placemark indicates that there is an issue with one or more of the shifts and an action is required. To view the issue, click on the placemark and a window will appear and one or more of the labels will be red. Click on the label and the employees that are affected will be displayed.

You can check mark the shift to perform eClock actions or Modify schedule.

Red placemark for any alerts regarding shift in Map view in Time Xpress

For more information on geofencing and live map view, please Contact Support now!

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