Time Xpress is a portal that gives a User the ability to manage employees' time and attendance.

Time Xpress provides a User with a suite of tools for workforce time collection, attendance monitoring and communicating with team members - all in real-time.

Time Xpress in your Celayix platform

This article will cover the following steps in Time Xpress:

Getting started with Time Xpress

The basics

Time Xpress Tools

Auto match - device records to shifts

Contact us


Time Xpress in a browser

If you're a frequent User of Schedule Xpress, you're probably aware that you can switch to Time Xpress using your browser.

You'll login from login.celayix.com.

Note: Time Xpress and Schedule Xpress are accessed through the same log in credentials.

Time Xpress log in on browser

If you have a User account, unless your access levels have been changed, you'll be able to select Time Xpress after logging in.

You can also set it Time Xpress as your default app by selecting the orange star to the right. This will mean that every time you log in, you'll head straight to Time Xpress.

Choosing default Time Xpress in browser

If you're already inside of Schedule Xpress, you can use the Celayix apps to switch to Time Xpress.

Switching to Time Xpress using Celayix apps option in Schedule Xpress

Let's look at how you can download the app for tablet and cell phone use.

Time Xpress in the app

You can download a Time Xpress app.

Downloading the app

The Time Xpress app is designed for tablet, but can also be used on your cell phone. For best use, we encourage that you use your browser or a tablet. You can download Time Xpress for tablet/cell phone through:

Time Xpress in Apple store

Command Strip

Before getting started, you can use your Command Strip to locate the following features:

  • Control Center - The Control Center takes you to the current day in your Time Xpress app. This is the section where all of your adding, updating and deleting times will take place.

  • Auto-match - device records to shifts - This section is used to auto-match a time clock device for the recording of shifts in Time Xpress.

  • Messages - Also known as the chat feature, you can use this feature to message employees if enabled.

  • Celayix apps - This section is used to switch between Schedule Xpress and Time Xpress apps. If you have a linked User account, you can also access Team Xpress too.

  • Profile - Your profile is identical to your My Account section in Schedule Xpress. This is the hub for all general system changes you'd like to make.

Command strip in Time Xpress

Shift grid

You'll see the current day's shifts when you first arrive in the Shift grid Time Xpress.

Shift grid in Time Xpress

Date

Time Xpress only allows you to choose a single day to view shifts in. You can select that day by choosing your calendar and selecting.

Note: When you enter Time Xpress, it will always present the current day as default.

Date in Shift grid in Time Xpress

Alternatively, you can select the arrows to move from day-to-day.

Selecting day-to-day dates in Shift grid in Time Xpress

Page selection

If you have many shift records, you can filter through them by moving to the next page.

Page selection in Shift grid in Time Xpress

You can also choose how many shift items (records) to display per page.

Items per page in Shift grid in Time Xpress

Clear selection

If you've highlighted a range of shifts, you can click the selection by clicking Clear selection. This option will also tell you the number of shift highlighted.

Clear selection in Shift grid in Time Xpress

Column display

You can add an and remove columns using the 3 dots to the top-right of your Shift grid.

Column display in Shift grid in Time Xpress

Once clicked, you can search for and checkmark those which you want to display.

3 dots for Column display in Shift grid in Time Xpress

Font size

Your font size will default to size 12, however, you're able to adjust this by using the plus and minus to increase or decrease to a size that suits you.

Font size in Column display in Shift grid in Time Xpress

If we increase the font size to 16 instead of 12, you'll see the font gets noticeably larger.

Changed Font size in Shift grid in Time Xpress

Reset to system defaults

Reset to system defaults will keep all the default columns and font sizes as they were, and remove any columns added or font size changes.

Reset to system defaults in Column display in Shift grid in Time Xpress

Column filters

Once your chosen columns are in place, you can click the filter funnel to search for a specific name.

This will give you the option to Show items with a value that:

  • Contains

  • Is equal to

  • Is not equal to

Then you type your search. In this example, we'll be searching for shifts with an Employee First Name of Jason.

Press Filter to complete the search.

Filter funnel in column in Shift grid in Time Xpress

You can see the search will only find shifts with Employee's with a first name of Jason.

Specific search using filter funnel in column in Shift grid in Time Xpress

Clearing columns filters

If you want to clear column filters, you'll have to click Clear in the filter funnel.

Clearing column filters in filter funnel in Shift grid in Time Xpress

Sticky columns

You can drag columns to re-order them.

As an example, we're going to drag Service Description to the left-side of Customer Name. This will be two spaces to the left.

Sticky columns in Shift grid in Time Xpress

Simply press down inside a column, and drag to the direction you want it to be placed.

Sticky columns in Shift grid in Time Xpress

When you're ready to drop it, release your finger from the mouse or touchpad.

Sticky columns in Shift grid in Time Xpress

Advanced filters in Time Xpress

Time Xpress allows you to use Advanced filters to make your search for specific. These customizable filters allow you to set the parameters of exactly the information you'd like to see.

Advanced filters in Time Xpress

You can click on any of the dropdowns to set select specific criteria such as employees, customers, sites or services. It can also be used to select specific shift activities and statuses.

In this example, we've chosen Services, as highlighted in orange.

Advanced filters in Time Xpress

Once your specific criteria is chosen, you can save the filter for future use. We've chosen to show only shifts that are for the Service, Cleaning Services.

Advanced filters in Time Xpress

In the Shift grid, it now reflects only Shifts based on the chosen criteria.

Advanced filters in Time Xpress

Saving your filter

You can save a filter by selecting your criteria and pressing Save filter. This will permanently save the filter, making it accessible through the click of a button. \

Saving an Advanced filter in Time Xpress

Upon clicking Save filter, you'll be prompted to name it. We recommend naming it something that is clear and obvious. Then press Save.

Saving an Advanced filter in Time Xpress

Once saved, you can access these filters in the top-left corner. You can delete this filter by pressing the X next to it.

Advanced filters in Time Xpress

Clearing your filter

If you want to head back to No filter selected so that you can view all shifts, you can press Clear all next to the filter.

Clearing your Advanced filter in Time Xpress

This will take you back to original state with No filter selected.

Advanced filters in Time Xpress

Shift details

You can access a shift's details by simply clicking on a shift.

Shift details in Time Xpress

You can also access a map of the site location by clicking Map.

Map in Shift details in Time Xpress

Fast check in/out

You can use Fast check in/out as the quickest way to do multiple check in/ins and outs at once.

Note: This process is tailored towards those who know employee ID numbers, so that they can be input quickly.

Fast check in/out in Time Xpress

You can input the employee ID to search for their shift. Prior to Fast check in/out, remember to search for the correct date in your calendar.

Employee ID in Fast check in/out in Time Xpress

You'll see if you enter a valid employee ID and the employee has a shift that day, you can apply or update check in and out times to their shift.

Employee ID in Fast check in/out in Time Xpress

You can choose a Scheduled, Actual or Other time for Check out. Let's break down what each means:

  • Scheduled - This is the Scheduled start time of the shift

  • Actual - Actual is the current time right now

  • Other - Allows you to input a time of your choice

Once you've chosen your time, press Check out.

Check out in Fast check in/out in Time Xpress

You can switch between Check in and Check out as below. The option highlighted orange is the option you're currently using.

Switching between Check in and Check out in Fast check in/out in Time Xpress

eClock actions

eClock actions gives the user the ability to add and remove Check ins/outs, Start break, End break and perform safety checks.

First, you'll need to highlight a shift in order to click on your eClock actions.

eClock actions in Time Xpress

Check in and Check out

Check in and Check out will allow you to set or adjust the following time for a shift:

  • Scheduled - This is the Scheduled start time of the shift

  • Actual - Actual is the current time right now

  • Other - Allows you to input a time of your choice

Check in eClock actions in Time Xpress

Remove check in and Remove check out

Remove check in will remove both the Check in and Check out from a shift.

Check in removed in eClock actions in Time Xpress

Remove check out will only remove the Check out, and not the Check in.

Check out removed in eClock actions in Time Xpress

Start break and End break

Start break and End break allows you to set an Actual or Other time that a break began and ended for a shift.

Start break in eClock actions in Time Xpress

Perform safety check

Perform safety check will instantly perform a safety check, but will only allow you to do so once the shift is checked in.

Note: You can include the Safety Time column to show the latest safety check. Note, if you have done multiple safety checks for one shift, these will be recorded, but will not show in the Safety Time column.

Safety time recorded from Perform safety check in eClock actions in Time Xpress

Modify schedule

Modify schedule gives you the change to:

  • Add shift

  • Update shift

  • Delete shift

  • Find replacement

Update shift, Delete shift and Find replacement can only be used when a shift is check marked.

Important note: When modifying your schedule in Time Xpress, please be aware that any changes you make DO NOT take into account errors and warnings. For example, you can double-book a shift without warnings. The reason that Time Xpress operates this way is because it's purpose is to allow you to change the schedule after the fact, and so a no holds barred approach is taken. We encourage that when adding shifts after the fact, you proceed with caution and ensure that you're not scheduling beyond any of your usual restrictions.

Modify schedule in Time Xpress

Add shift, Update shift and Delete shift

You can Add shift, Update shift and Delete shift in Modify schedule.

Add shift in Modify schedule in Time Xpress

To Update or Delete a shift, check mark the shift and click on the relevant option.

Note: If you attempt to Update or Delete a shift that has already been worked, you'll receive a warning. The example below is prior to deleting a shift.

Delete shift in Modify schedule in Time Xpress

Find replacement

Once you've selected a shift that you want to replace, select Find replacement. The page will then be displayed with all the eligible replacements, and you can select the most suitable. You can also filter employees to find the best fit.

The Find replacement option is suited to shifts taking place in the future.

Find replacement in Modify schedule in Time Xpress

You can search for replacement employees based on the following filters:

  • Requirements

  • Departments

  • Positions

  • Employee types

  • Availability

Replacement filters in Find replacement in Modify schedule in Time Xpress

You can also choose to tick options and fill in the blanks for:

  • Not during __ consecutive days off

  • Total hours less than __ for the day/week/month

  • Rest period between shifts __ hrs __ mins

By choosing these parameters, you're able to narrow down the most suitable replacement for the shift.

Ticking and filling blanks for options in Find replacement in Modify schedule in Time Xpress

Once you've selected an employee, press Update shift to make the replacement.

Update shift in Find replacement in Modify schedule in Time Xpress

Once Update shift is clicked, you'll see the employee is now designated to the shift.

Shift updated from Find replacement in Modify schedule in Time Xpress

Map view

You can access Map view by clicking Map in the top-right corner.

Map view in Time Xpress

The Map view is a geographical representation of where the shift are located as per the date you've chosen to show.

A placemark will be displayed at each location and the number will correspond to how many shifts are scheduled there.

Map view in Time Xpress

Grey placemark

A grey placemark indicates that no actions are required with any of the shifts at that location.

Note: The map will auto-refresh.

Grey placemark in Map view in Time Xpress

You can click on the placemark for additional information on the shift(s).

Grey placemark for Checked in details in Map view in Time Xpress

You can check mark the shift(s) to perform eClock actions or Modify schedule.

Using eClock actions and Modify schedule by check marking shift in Map view in Time Xpress

Red placemark

A red placemark indicates that there is an issue with one or more of the shifts and an action is required. To view the issue click on the placemark and a window will appear and one or more of the labels will be red. Click on the label and the employees that are affected will be displayed.

You can check mark the shift to perform eClock actions or Modify schedule.

Red placemark for any alerts regarding shift in Map view in Time Xpress

Auto match

The Auto match feature is used for checking attendance records from time clocks.

When Auto match is in effect, Check-ins and Check-outs from time clocks are automatically applied to the scheduled shifts.

It can be located as below.

Auto match in Time Xpress

Auto matching is an automated form of the time import capability of the eTime Xpress program. Auto match, when combined with auto import, minimizes the amount of time that is required to apply ins and outs to the schedule. Together, auto import and auto match allow you to see time clock activity in near real-time.

Auto match in Time Xpress

Certain employee behavior may trigger alerts to be issued to Users, at which time the Auto match module can be used to review and adjust Check in and Check out as appropriate.

Attendance/Shift layouts in Auto match

There are two types of records: Attendance records and Shift records.

Attendance records are the individual check-ins and check-outs. Shift records are the shifts from the Visual Scheduler and Time & Attendance areas of eTime Xpress.

The screen is divided in two. You can put attendance records at the top and shift records at the bottom, or vice versa. Switch between the two using the switch button at the top-right of the screen. When highlighted orange, it means it is currently the active of the two.

Attendance/Shift layout in Auto match in Time Xpress

You can select a record in the top half of the screen, and then you are shown the associated records at the bottom of the screen.

Attendance view

With the shift for Employee ID 4 selected at the top of the screen, the associated shift is shown at the bottom of the screen.

Attendance View in Auto match in Time Xpress

Shift view

With the shift for Employee ID 3 selected at the top of the screen, the associated attendance records are shown at the bottom of the screen.

Shift View in Auto match in Time Xpress

Functions

By highlighting attendance records and shifts, you can change how they are matched to each other. For example, items that are matched can be unmatched, and items that are not matched can be matched using Auto match.

Auto match

Auto match shifts and attendance records in Time Xpress

The system will attempt to match the selected attendance records with their relevant shifts. It will make the best match based on the employee, the time of their attendance record, and the type of record. Also, Check in vs Check out.

Match

Match shifts and attendance records in Time Xpress

Match the selected attendance records with the selected shift record manually.

Unmatch

Unmatch shifts and attendance records in Time Xpress

The selected attendance or shift records will be unmatched from the associated shift or attendance records.

Ignore

Ignore matching shifts and attendance records in Time Xpress

The selected attendance record will be set so that it will no longer be considered during any matching operations. For example, if the employee checked in twice for the same shift. This is the logical equivalent of deleting an attendance record. You can hide or show Ignored shifts by using the Types filter at the top of the Attendance view.

Set to regular

Setting the record back from ignored to regular in Time Xpress

The selected Ignored record will be set back to regular (not ignored).

eClock actions and Modify schedule

You can also use eClock actions and Modify schedule using Auto match.


Contact us

For more information on anything Time Xpress, please Contact Support now!

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