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Check-in and Check-out in Team Xpress

Learn how to use the Team Xpress app for seamless check-ins/outs, break tracking, safety checks, and geofencing for accurate timekeeping

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Written by Celayix Support
Updated this week

Team Xpress is designed to give you easy access to check in and out of your shifts. You can use the sliders under each shift in the app to record your check-ins and check-outs.

Slide to Check in in Team Xpress

This article will cover the following steps check in and out in Team Xpress:

Finding your Schedule in the Team Xpress app

The Check-in process

How to ensure you're within the site geofence

The Check-out process


Finding your Schedule in the Team Xpress app

Upon logging into your Team Xpress app, you’ll have access to your schedule and can view all shifts for the current week. Shifts for the current day will be highlighted in orange on the date.

Inside the Schedule section, you’ll see all the shifts you’re scheduled for, with basic details displayed. To view full shift details, simply click on each individual shift.

You can also scroll down to see future shifts, as far ahead as your company allows.

Upon logging into your Team Xpress app, you’ll have access to your schedule and can view all shifts for the current week

Slide to Check in

Once you've entered the shift, you'll be able to slide to check in if you're within your check-in parameters.

Check-in parameters are set by your supervisor or scheduler. If you're unsure how long before your shift the check-in slider will appear, please contact them for clarification.

Once you've entered the shift, you'll be able to check in if you're within your check-in parameters

Completed check-in

Once you've successfully checked in, you'll see a green banner that says, 'Your check-in has been recorded.'

Once you've successfully checked in, you'll see a green banner that says, 'Your check-in has been recorded.'

Ensuring you're within the geofence for accurate check-ins and check-outs

When you slide to check in, a geofence may be active at your site location. This means you’ll need to be within the geofence radius to successfully check in.

You can click 'Map' to view your position and the geofence radius. Your location placemark will appear red until you're within the geofence, at which point it will turn green.

Inside the geofence radius

If you're inside the geofence radius, your placemark will show in green.

If you're inside the geofence radius, your placemark will show in green

Outside the geofence radius

If you're not within your geofence radius, your placemark will show in red.

If you're not within your geofence radius, your placemark will show in red

Refresh your location

If you're viewing the 'Map' to locate yourself within the geofence radius, you can press 'Refresh your location' to update and show your current position in real-time.

f you're viewing the 'Map' to locate yourself within the geofence radius, you can press 'Refresh your location' to update and show your current position in real-time

Location accuracy insufficient

If your location accuracy is insufficient, you'll have two options based on how your account is set up by your supervisor:

  1. You won’t be able to check in.

  2. You’ll be able to check in by accepting a statement confirming that your supervisor has granted permission.

Let’s take a look at how each option will display.

Cannot check in because your device is not within the geofence

If you cannot check in because you're outside the geofence, you'll see a banner on-screen saying, 'Device is not within the geofence.' You’ll need to move to ensure you're inside the designated area.

If you cannot check in because you're outside the geofence, you'll see a banner on-screen saying, 'Device is not within the geofence.' You’ll need to move to ensure you're inside the designated area.

Allowed to check in even though the device is not within the geofence, based on supervisor authorization

If you're outside the geofence but your supervisor has given you permission to check in, you'll have the option to check a box labeled 'Confirm you have been authorized by your supervisor to proceed with this check-in.' Checking this box will allow you to successfully check-in.

If you're outside the geofence but your supervisor has given you permission to check in, you'll have the option to check a box labeled 'Confirm you have been authorized by your supervisor to proceed with this check-in.'

Enabling Location Services for Team Xpress

"If your device cannot receive geolocation coordinates, make sure your phone's Location Services are enabled to track GPS location. If you're unsure how to enable this, please follow the instructions below:

How to turn on Location Services for iPhone

  1. Open Settings: Launch the Settings app on your iPhone.

  2. Navigate to Privacy & Security: Scroll down and tap on "Privacy & Security".

  3. Select Location Services: Tap on "Location Services".

  4. Toggle Location Services On: Find the "Location Services" toggle and turn it on.

How to turn on Location Services for Android

  1. Open the Settings app: Swipe down from the top of your screen and tap the gear icon to open Settings, or find the Settings app in your app drawer.

  2. Go to "Location": Scroll down and tap Location. It may also appear as Location Services on some devices.

  3. Enable Location: At the top of the Location menu, you’ll see a toggle switch. Tap it to turn Location on.

If you're still unsure after reading the instructions, consult your phone service provider, phone manufacturer, or ask a team member for help.

See example below from an iPhone).

To check in within a geofence, you must ensure that your phone’s Location Services are turned on.

Slide to Check out

Once you've completed your check-in and any other necessary checks, you'll be able to slide to check out of your shift. Please ensure you're within the geofence radius at the site before attempting to check out.

Note: Check-out parameters are set by your supervisor or scheduler. If you're unsure how long before or after your shift ends the check-out slider will appear, please contact them for clarification.

Once you've completed your check-in and any other necessary checks, you'll be able to slide to check out of your shift

Completed check-out

Once you've successfully checked out, you'll see a green banner that says, 'Your check-out has been recorded.'

Once you've successfully checked out, you'll see a green banner that says, 'Your check-out has been recorded.'

Contact support

For technical support, please contact Celayix Support.

For any issues related to your account or schedules, please reach out to your company's supervisor or scheduler.

Celayix: Employee Scheduling Software
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