You can view our additional administrative articles as below:

Many fields in eTime Xpress that require entry by codes are user definable. This allows you to define the terms and descriptions familiar to your organization. The list of user definable fields, definitions and where they are commonly used can be found in Appendix 3 - User Definable Codes.
From the Main Menu, click Configuration > Codes Maintenance. The Codes Maintenance screen should appear as shown in the figure below.
​

Codes Maintenance
To add a Code:

eTime Xpress allows you to set security on the Control Center to manage what dates are accessible as well as add, update and delete permissions.
From the Main Menu, click Configuration > Control Center. The Control Center Security screen should appear as shown in the figure below.
​

Control Center Security

To set Control Center Security for a User:

If you select to 'Track Changes', you can review changes made through the Control Center by going to Reports > Scheduling > Control Center > Changes.

eTime Xpress allows you to use your PC's modem to autodial employee phone numbers when performing call-outs. Your PC must have a modem connected to your telephone to use this feature. Autodialing may be run from various modules in eTime Xpress by clicking the telephone button

You are required to register the computer name of each workstation that you want to enable autodialing. From the Main Menu, click Configuration > Workstations. The Workstations screen should appear as shown in the figure below.
​

​Workstation Setup
To register a Workstation for Autodialing:

eTime Xpress allows certain objects within the application to be customized to match the terminology used by your organization.
From the Main Menu, click Configuration > Custom Labels. The Custom Labels screen should appear as shown in the figure below.
​

Custom Labels

Employee types allow you categorize Employees by groupings or types for searches, seniority and reporting.
From the Main Menu, click Configuration > Employee Types. The Employee Types screen should appear as shown in the figure below.
​

Employee Types
To add an Employee Type:

To assign an Employee to an Employee Type:

The Visual Scheduler in eTime Xpress allows you to use seniority as a criterion when scheduling shifts - seniority may be defined according to a number of conditions.
From the Main Menu, click Configuration > Seniority. The Seniority screen should appear as shown in the figure below.
​

Seniority Setup

To define Seniority,

If multiple individuals are going to be using eTime Xpress, you may want to create a user account for each person or role accessing the software. You may restrict/grant user access depending on their responsibilities and position.
From the Main Menu, click Administration > Security > User Security - the User Security screen should appear as shown in the figure below.
​

​User Security

​Note: Security restrictions may be set for users with administrator rights to hide records and modules. When a user is created with non-administrator rights, by default that user has access to all modules except for those found under Security and Configuration options. Non-administrators cannot be given access to security related modules.

​Note: If the user has been granted Administrator rights, the user will always have All Company and Branches displayed.

Before defining a user's Site Access rights, you must first specify the user's Branch Access.

​Note: If the user has been granted Administrator rights, the user will always have 'Allow Access to All Sites' checked-on.

Before defining a user's Employee Access rights, you must first specify the user's Branch Access.

​Note: If the user has been granted Administrator rights, the user will always have 'Allow Access to All Employees' checked-on.

eTime Xpress allows you to specify User access to modules and/or features within a module. Security is defined according to Restrictions which means that a User will have access to a module or feature unless they are restricted.
To Restrict Menu Access:

​Restricting Menu Access

Items proceeded by a

symbol denotes additional sub-items. To view the sub-items, double-click the

symbol. You may restrict sub-items by double-clicking on the Restrict column next to a sub-item until it reads 'yes'.
​Note: If all sub-items are restricted, the 'yes' value next to a

symbol will be displayed as a blue font. If only specific sub-items are restricted, the 'yes' value next to a

symbol will be displayed as a black font.

Security Groups allow you to define a profile of access rights and menu restrictions. When a User is added to a Security Group, they automatically inherit the profile of the Security Group.
To Setup a Security Group:

​Note: If a conflict exists between user security and group security records for site and employee permissions, the group security definition will win. For example, if a site is defined both at the user and group security level and that site access record is deleted from the security group, the site access record will be removed from the user permissions.

If an individual has been issued multiple user logon accounts, those user logon accounts may be displayed as a grouped so that the individual can easily switch between user logon accounts. The system uses the email address field in the user account to determine which user accounts belong to the same individual.
Among other uses, multiple user accounts may used to apply record security to support specific reporting requirements.

To view and switch between user accounts, the individual may click Main Screen > File > Change User Logon.

The Change User Logon feature may be configured to automatically apply the existing password from the current user logon account, pre-populate the password or display an empty password field requiring the individual to re-enter their password when switching user accounts.

​Note: This feature requires additional system configuration. If you require this feature, please contact Celayix support to have it enabled.

Log Manager allows users with administrator access to review system log records created. By default, the system will store log records for up to 2 years prior to overwriting. Administrators may also manually archive log records from the database and export them to a log file external to the database. When log records are archived, they are permanently deleted from the database.
Viewable log records include:

To review log records, from the toolbar on the Main screen, click Administration > Log Manager. The Log Manager should appear as shown in the figure below.
​

As part of your general maintenance procedures of eTime Xpress, it is recommended that you regularly backup your database.
The following backup options are available:

The Offline Backup is the more simple backup procedure to perform but requires that the eTime Xpress database be stopped. Prior to stopping the eTime Xpress database, all users must first exit the application.

To perform an Offline Backup:

You can also stop the database by running the following command from the command prompt: 'c:\program files\celayix\etx\dbstop.bat'.

You can also start the database by running the following command from the command prompt: 'c:\program files\celayix\etx\dbstart.bat'.
​Note: If you installed eTime Xpress in a directory other than 'c:\program files', please substitute the correct directory path in the steps above.

To restore from an Offline Backup:

You can also stop the database by running the following command from the command prompt: 'c:\program files\celayix\etx\dbstop.bat'.

You can also start the database by running the following command from the command prompt: 'c:\program files\celayix\etx\dbstart.bat'.

The Online Backup is recommended for environments where eTime Xpress users cannot log off (i.e. 24 hours operations) and/or using Celayix Voice Xpress and Web Xpress products.
The Online Backup generates a batch file of your database and requires more time to run relative to the Offline Backup.

To perform an Online Backup, enter the following commands in the command prompt:

Enter: c:
(note: if you installed eTime Xpress in another drive path, replace 'c:' with the correct drive letter)

Enter: cd "%celayix%etx\db"

Enter: "%dlc%\bin\probkup" online og400 og400backup.bkp
(note: if you wish to rename the backup file, replace 'og400backup' with the desired file name)
After the backup is complete, it is recommended that a copy of the backup files be stored at an off-site location.

To restore from an Online Backup:

You can also stop the database by running the following command from the command prompt: 'c:\program files\celayix\etx\dbstop.bat'.
Enter the following commands in the command prompt:

Enter: c:
(note: if you installed eTime Xpress in another drive path, replace 'c:' with the correct drive letter)

Enter: cd "%celayix%etx\db"

Enter: "%dlc%\bin\prorest" og400 og400backup.bkp

(note: if you rename the backup file, replace 'og400backup' with the applicable backup file name)

The manner in which business rules are processed varies by rule category.

​Rule Processing Examples:

Rules are processed in order until a matching rule is found. The order which rules are defined will impact what results are generated.
For example,
Rule 1: Daily OT occurs after 6 hours for any shifts worked by John Doe.
Rule 2: Daily OT occurs after 8 hours for all employees.
John Doe works 9 hours.
If Rule 1 is ordered before Rule 2 then 3 hours OT is calculated.
If Rule 2 is ordered before Rule 1 then 1 hour of OT is calculated.

All rules for a rule sub-category are processed. The rule properties for all matching rules are accumulated and applied.
For example,
Rule 1: Shifts at XYZ require qualification 1.
Rule 2: Shifts worked from 12AM to 8AM require qualification 2.
A shift at XYZ from 12AM to 8AM requires qualification 1 and 2.

The following table is a summary of the user definable codes found in eTime Xpress.

This section does not apply to databases hosted on the cloud.

The following items should be reviewed by the database administrator of the application.

Your database files should be monitored (.bi, .db, .lg, etc.) to ensure they do not exceed the design specifications of a single volume database. When any single database file exceeds 1.5 GB, the database must be setup to support multi-volumes. Exceeding the file size limit may result in data loss.
If any of your database files are approaching 1.5 GB in size, please contact Celayix support for assistance (conversion fees will apply).