---
title: "Manage Employee Check-In and Check-Out (Desktop)"
url: "https://help.celayix.com/en/article/manage-employee-check-in-and-check-out"
language: "en"
last_updated: "2026-04-24T22:03:10.846Z"
---

# Manage Employee Check-In and Check-Out (Desktop)

This article explains how administrators can manage employee check-in and check-out times within Time Processing.

The **Check-In and Check-Out** feature in Time Processing allows administrators to record and manage employee worked times for scheduled shifts. Admins can quickly apply scheduled start and end times using the **Add In and Out Times** option or manually adjust times when employees work outside their scheduled hours. This ensures accurate time tracking before reviewing and approving payroll.

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## Access Time Processing

To manage employee check-in and check-out times, begin by navigating to **Time Processing**.

1.  Open Schedule Xpress
2.  Select **Time Processing**
3.  Choose or build a **filter** that includes **Check-In Time** and **Check-Out Time** fields
4.  Set your desired **date range** and apply the filter

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## Find Specific Records

Before managing check-in and check-out times, you can use filters in **Time Processing** to quickly locate the records you need.

### Filter by Shift Status

Select **All Shift Statuses**, then choose **Not Checked Out** to display shifts where employees have not been checked out.

![](https://cdn-assets.productfruits.com/6160102b-8951-4409-abef-d1e29594a69f)

  

  

  

  

  

### Search by Employee

Use **All Employees** to search for a specific employee and display only their shifts.

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### Clear All Filters

To reset your view, click **Clear All Filters** in the top-right corner of **Time Processing**. This will remove all active filters and display the full list of records.

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## Ways to Manage Check-In and Check-Out Times

The **Check-In and Check-Out** feature in Time Processing allows you to record, review, and adjust employee worked times for scheduled shifts.

You can either:

-   Automatically populate times using **Add In and Out Times**, or
-   Manually enter or adjust times from the **shift details panel**

Let's look at these options in more detail.

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## Add Check-In and Check-Out Times

Use this option when you want to quickly apply scheduled shift times as actual worked times.

1.  Navigate to **Time Processing**
2.  Select the desired date range and filters
3.  Check the box(es) for the shift(s) you want to update
4.  Click **Add In and Out Times**

### Result

-   The system will populate:
-   -   **Check-in time = Scheduled shift start**
    -   **Check-out time = Scheduled shift end**

This is useful when employees worked exactly as scheduled.

**Note:** On smaller screens or laptops, the **Add In and Out Times** button may not be visible. If this occurs, click the **wrench icon** in the top-right corner and select **Add In and Out Times**.

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After selecting **Add In and Out Times**, the values will populate in the grid under the **Check-In Time** and **Check-Out Time** columns.

![](https://cdn-assets.productfruits.com/802ebd3a-af5d-495f-8319-b47ceaac782c)

  

  

  

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## Manually Edit Check-In and Check-Out Times

Use this method when actual worked times differ from the scheduled shift.

1.  In **Time Processing**, locate the shift you want to edit
2.  **Double-click the shift** to open the **Update Shift panel**
3.  Go to the **Attendance** tab
4.  Enter:
5.  -   **Check-in time**
    -   **Check-out time**
6.  Click **Update**

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### Result

-   The shift will reflect the manually entered times
-   The **Shift Total** will update automatically based on the new values

![](https://cdn-assets.productfruits.com/fb9be48d-dfe6-4d2e-90e6-3980d50d7c2e)

  

  

  

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## Break Adjustments (Optional)

Within the **Attendance** tab, you can also:

-   **Modify Break Duration**  
    Adjust the total break time for the shift. This duration is automatically **deducted from the shift total**.
-   **Add Break Log Entries**  
    Manually enter break **start and end times** on behalf of the employee, if needed, for more accurate tracking.

![](https://cdn-assets.productfruits.com/a031255e-8d05-4291-9579-d42f1f297e29)

  

  

  

  

  

  

  

  

  

  

  

  

  

  

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## When to Use Each Option

| Scenario | Recommended Action |
| --- | --- |
| Employee worked exactly as scheduled | Use<br>**Add In and Out Times** |
| Employee arrived late or left early | Manually edit times |
| Missing or incorrect time data | Manually enter times |

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## Remove Check-In and Check-Out Times

You can remove check-in and check-out times either in bulk or individually.

### Remove Both Check-In and Check-Out Times

1.  Select the shift(s) you want to update
2.  Click the **wrench icon** in the top-right corner
3.  Select **Remove In and Out Times**

![](https://cdn-assets.productfruits.com/e27d8104-7ff7-47ed-8d87-cb7c891cf4bb)

  

  

  

  

  

  

  

  

  

### Remove Check-In or Check-Out Individually

1.  Open the shift to access the details panel
2.  Navigate to the **Attendance** section
3.  Delete the **Check-In Time** or **Check-Out Time** as needed
4.  Click **Update**

![](https://cdn-assets.productfruits.com/a05a6da5-11d4-42fb-af23-714ecc2b3b6c)