--- title: "Payroll Settings for Sites" url: "https://help.celayix.com/en/article/how-to-set-payroll-settings-in-site-module" language: "en" last_updated: "2026-08-17T23:54:23.787Z" --- # Payroll Settings for Sites This article outlines how to configure Payroll settings in the Pay rates section, including overtime, stat pay, and maximum pay rate limits. Within the **Pay Rates** section of the site profile, administrators can configure key **Payroll** settings that control how employees are paid for shifts worked at that site. This includes defining overtime eligibility through **Pay Overtime**, applying statutory holiday pay using **Pay Stat**, and setting limits with the **Maximum Pay Rate**. These options allow organizations to tailor compensation rules, support compliance requirements, and maintain control over labor costs at the site level. * * * ## Admin Access to Site Payroll Settings To ensure an administrator has access to site payroll settings, they must be one of the following: - A **Full Admin**, who has access to all features. - A **Manager** with access to **Site Pay Rates**. To grant a manager access, navigate to **Settings → Security → Manager Access → Feature Access**, then locate the **Feature Access Group** assigned to the user. Under the **Manage Sites** module, ensure **Full Access** is selected for **Site Pay Rates**. ![](https://cdn-assets.productfruits.com/2ae133cd-f6f4-44cd-aead-edb6fa7fb60a) * * * ### Configuring Payroll Settings at Site Level Payroll settings can be configured at the site level, providing flexibility to establish custom rules and pay rates directly within **Manage Sites** in Schedule Xpress. To configure these settings, navigate to the **Pay Rates** section of the site profile. **Note:** If this section is not visible, enable it within the **Site Form**. Let's explore the options available within the **Pay Rates** section. [![Pay rates section at site level in Manage sites](https://downloads.intercomcdn.com/i/o/1185712735/16ba4b61ef25c40cc3da248b/image.png?expires=1764287100&signature=43ddb36014de8c54f6db4049df4bccf62ed91c25a8d580c20b111c7d6e2172eb&req=dSEvE85%2Fn4ZcXPMW1HO4zVJZuOyLaKeGury2sgNi%2B3NIYyjBjCqvdOkP67ew%0A5M5kmEZjGXeg7187JSM%3D%0A)](https://downloads.intercomcdn.com/i/o/1185712735/16ba4b61ef25c40cc3da248b/image.png?expires=1764287100&signature=43ddb36014de8c54f6db4049df4bccf62ed91c25a8d580c20b111c7d6e2172eb&req=dSEvE85%2Fn4ZcXPMW1HO4zVJZuOyLaKeGury2sgNi%2B3NIYyjBjCqvdOkP67ew%0A5M5kmEZjGXeg7187JSM%3D%0A) * * * ## Pay Rate Rules for Shifts at This Site The **Pay Rate Rules** option allows you to determine which pay rate type is applied to shifts worked at this site. These rules include: - **Employee Pay Rates Take Priority** — The system searches for and applies employee-specific pay rates. - **Site Pay Rates Take Priority** — The system searches for and applies site-level pay rates. - **Combination Pay Rates Take Priority** — The system searches for and applies combination pay rates. - **Higher Rate Applied** — When multiple pay rates are found, the system selects the highest rate. - **Lower Rate Applied** — When multiple pay rates are found, the system selects the lowest rate. **Example:** If **Employee Pay Rates Take Priority** is selected, the system will use employee pay rates for shifts worked at this site and will not apply site pay rates. **Important Note:** Your system configuration is established by an Implementation Specialist and determines whether **Pay Rate Rules** are fixed or can be customized by site. If you are unsure of your configuration, please contact [**Celayix Support**](https://www.celayix.com/support/). ![](https://cdn-assets.productfruits.com/c8612c1d-f063-42c0-b527-a2e5b5b407b2) The selected pay rate rule determines which pay rates are displayed and available to add in the site form. For example, if you select **Site Pay Rates Take Priority**, only site pay rates will be available and displayed. ![](https://cdn-assets.productfruits.com/716a6fb1-2b3b-4697-b46d-e0aeb89aec4c) * * * ## Maximum Pay Rate at Site When a site has a **Maximum Pay Rate** defined, the system validates shift pay rates before saving. If a shift's pay rate exceeds the site maximum, a validation will be generated and the shift cannot be saved. **Note:** The pay rate compared against the maximum is determined by the site's configured **Pay Rate Rule**. ![](https://cdn-assets.productfruits.com/68e9561b-542b-48d6-b582-326edfecc69e) Below is an example of a validation triggered when a shift exceeds the **Maximum Pay Rate**. This validation can be configured as either a warning or an error. ![](https://cdn-assets.productfruits.com/9f4987d3-d24b-440c-84ac-42115b5d8bff) * * * ## Pay Overtime at Site Enable overtime calculations by setting **Pay Overtime** to **Yes**. Under **Calculate Overtime Paid by Summing Shift Hours For The**, choose how overtime hours are calculated: - **Branch Level** — Totals employee hours across all sites within a branch. - **Customer Level** — Totals employee hours across all sites for a customer. - **Site Level** — Totals employee hours separately for each site. **Default Settings:** **Pay Overtime** is set to **Yes** and overtime is calculated at the **Branch Level**. ![](https://cdn-assets.productfruits.com/e0fbf5e9-3e80-45b4-b678-e7966f4475f8) * * * ### Pay Stat at Site If **Pay Stat** is set to **Yes** (default), any shift that falls on a statutory holiday at this site will be paid at the applicable **Stat Rate**. ![](https://cdn-assets.productfruits.com/7627e7ef-a837-4997-a385-a5087c67d2e7) By default, the statutory holidays assigned to a site are based on the holidays configured under [**Statutory Days**](https://help.celayix.com/en/article/general-settings#statutory-days) in [**General Settings**](https://help.celayix.com/en/article/general-settings). These can be customized at the site level from the **Settings** tab. If a statutory holiday does not apply to a site, it can be removed by clicking the **X**. ![](https://cdn-assets.productfruits.com/c7e2aaaf-5baa-4ca6-b718-d3c419e27295)